AssetAcountant does not back-calculate data from the opening balance provided by you. The orange cells indicate that these assets were imported with an opening balance on some opening balance date, nominated by you or a colleague with appropriate access to AssetAccountant.
Why?
When importing assets, AssetAccountant is taking the values (WDV's) for the assets at a single point in time. From this data, it is impossible to know exactly how the asset was depreciated in the past. For example, it could have originally been depreciating using one method, rate, life, then reassessed to another method, rate, life or have been adjusted, revalued or impaired. We do however provide an estimate of what the asset depreciation could have been in the past which will be greyed out and should only be used as a guide.
Therefore if you toggle back in time to a date range before the imported opening balance date, AssetAccountant will flag the cells orange to warn you the data may not be accurate.
These warning cells will not apply to dates or data after the imported opening balance date. Once the data is in AssetAccountant, we capture every movement and change in every asset (fully auditable) on behalf of the client. AssetAccountant will therefore display the assets data accurately in every field at all future dates.
When assets are imported with an opening balance, AssetAccountant assumes that any journals prior to your opening balance date would have been generated outside of AssetAccountant, so any transactions you make to these assets prior to the Opening Balance date are ignored.
If you want to apply transactions to an asset with an Opening Balance applied and for them to be journaled by AssetAccountant, you can follow these steps:
1. If these assets were imported using Import Assets, for example, find the import and click on the menu at the right and choose 'Rollback Import' - this will remove these assets from the system
2. If these assets were added manually, you will need to open up each asset and click on Reverse -> Opening Balance - this will remove the opening balance event and we will journal all transactions for this asset.